Getting Organized with the Item Acquisition Manager
I don't know about you, but I'm at the mercy of my calendar. Every activity, appointment, class, everything, must be entered in my calendar (both on my phone and on my wall calendar at home) and if it's not, well, then it's likely that I'll forget about it. Don't get me wrong, I love being organized. Besides using my calendar, I'm a big proponent of checklists and I love keeping track of my work with to-do lists.
One of the biggest hurdles many of my clients face is keeping track of their item acquisition campaign in preparation for their online auction. We all know that in order to run a successful auction, you have to have great items. In order to get great items, you have to reach out to many, many businesses and contacts and ask for donations. Not only that, but after you ask them the first time, in many cases you need to follow up with a phone call or an email. Since each business is different, you have to keep track of every detail: who you spoke to, what item they said they might give, when exactly to call back and so on.
How on Earth are you supposed to keep track of all this?
Well, I'm here with some good news! About a year ago, we introduced the Item Acquisition Manager. Its purpose is to help keep people, including those like myself who have a very close relationship with their calendar, organized with their auction's item acquisition campaign!
Here are some of the neat things you can do with this tool:
1. Create and manage tasks: You can assign tasks with due dates for yourself and for your volunteers. Plus you can opt to have daily task reminders and/or weekly campaign updates sent to you to ensure that you don't forget anything!
2. Goal tracking: So you want to raise $10,000? Well, plug that in to your campaign and it will automatically calculate what your estimated catalog value should be ($25,000 by the way). As you start getting donations, your campaign will also report back what your total catalog value is in comparison to your goal, so you can easily track your progress.
3. And much more: You can also create letter templates to send to your donors, create mail merges, manage volunteers, and so much more! There's also a great Learning Center with tips and guidance to help you get started.
To learn more about the Item Acquisition Manager, go to iam.biddingforgood.com or ask your Account Manager in Client Services for more information!